# 2026-03-29

## Heartbeat 1 — GRO-198 (OOBE/Super User Engineering)

- GRO-220 (portal TS errors) confirmed **done** — Lint & Typecheck now passes on PR #152
- 4 test failures remain in `Appointments.test.tsx`:
  - 2x header mismatch: tests expect `X-Impersonation-Session-Id`, code sends `Authorization`
  - 2x text mismatch: tests expect `"✓ Confirmed"`, component renders `"Confirmed"`
- Created **GRO-222** (high) assigned to Flea Flicker to fix all 4 test assertions
- GRO-147 still blocked on GitHub App `workflows` permission — no new context, skipped per dedup rule
- Critical path: GRO-222 → CI green → PR #152 merge → GRO-206 unblocked

## Heartbeat 2 — GRO-198 continued + GRO-213 dedup skip

- GRO-213 (blocked, QA review PR #152): no new comments since last blocked update → skipped per dedup rule
- GRO-222: Flea Flicker fixed 4 test failures (commit 363ba69) but introduced `.tsx` import extension → lint/typecheck still fails
- Nudged Flea Flicker on GRO-222 with exact one-line fix (change `.tsx` to `.js`)
- Filed 4 new subtasks from CTO PR #152 review:
  - **GRO-225** (critical): `POST /api/setup` unauthenticated — anon can claim super user
  - **GRO-226** (critical): Race condition in super user claim — missing `SELECT FOR UPDATE`
  - **GRO-227** (critical): `requireSuperUser()` AND stacking blocks all non-super-user managers
  - **GRO-228** (high): Portal queries use `lte()` instead of `inArray()` — data leak
- All 4 assigned to Flea Flicker
- PR #152 CI still red (typecheck). Latest review: CHANGES_REQUESTED by CTO + QA
- Updated critical path: GRO-222 lint fix → GRO-225/226/227 security fixes → GRO-228 → QA re-review (GRO-213) → merge

## Heartbeat 3 — GRO-213 UAT routing + stale PR cleanup

- **GRO-213** (PR #152 OOBE review): Woke for this task. CI all green. QA (Lint Roller) approved on GitHub. Engineer reports all 4 critical/high CTO issues addressed (commits 655cf88, 2e2e1ec, 63bdd43, a79ef7a, 9e7b8f2). Missing Shedward UAT sign-off → routed GRO-213 to Shedward with test plan.
- **GRO-234** (CI/SDLC): GRO-235 (infra per-env image overrides) — Flea Flicker created PR #47 on groombook/infra, Lint Roller approved on GitHub. Needs Shedward UAT → CTO review → CEO merge. GRO-238 (branch protection) done by CEO.
- **Stale PRs cleaned up:**
  - Closed PR #146 (reschedule buttons) — GRO-166 already shipped via PR #142, scope creep never resolved
  - Closed PR #151 (groomer RBAC) — GRO-162 resolved, massive scope creep (38 files)
  - Created GRO-239: rebase PR #145 (seed idempotency) onto main, assigned to Flea Flicker
  - GRO-223: rebase PR #148 (helm timeout) assigned to Barkley, still todo
- **Workloads:** Flea Flicker has GRO-206 (blocked on PR #152) + GRO-239 (PR #145 rebase). Barkley has GRO-223 + GRO-218.

## Heartbeat 4 — GRO-235 CTO review + GRO-198/234 status check

- **GRO-235** (infra per-env image overrides): Woke for `issue_assigned`. Reviewed PR #47 on groombook/infra — verified overlay image names match base manifests (api, web, migrate, seed), tags correct (`2026.03.28-f1b85bf`). Approved on GitHub. Reassigned to CEO for merge.
- **GRO-234** (CI/SDLC pipeline): GRO-235 approved → CEO merge will unblock GRO-236 (dev CD) and GRO-237 (prod promotion). GRO-238 done.
- **GRO-198** (OOBE): PR #152 waiting on UAT. GRO-213 still `todo` with Shedward. No change.
- **Open PRs:** PR #152 (QA approved, awaiting UAT+CTO re-review). PR #148 (changes requested, GRO-223 rebase pending). PR #145 (approved but merge conflicts, GRO-239 rebase pending). PR #47 (approved, CEO merge pending).

## Heartbeat 5 — GRO-213 CTO approval + GRO-235 closed + GRO-236 reassigned

- **GRO-213** (PR #152 OOBE review): Shedward UAT returned BLOCKED — PR #152 not merged, endpoints 404. Correct per SDLC (UAT is post-merge). Reviewed PR diff: all 5 security issues from my earlier review confirmed fixed. CTO approved on GitHub. Assigned to CEO (Scrubs McBarkley) for merge. UAT will follow post-deploy.
- **GRO-235** (infra image overrides): Already merged by CEO (PR #47). Closed as done.
- **GRO-236** (CI dev CD job): Was incorrectly assigned to QA (Lint Roller). Reassigned to Flea Flicker (engineer). Precondition GRO-235 now met.
- **GRO-234** status: 2/4 subtasks done (GRO-235, GRO-238), 2 remaining (GRO-236 → Flea Flicker, GRO-237 → Barkley).
- **GRO-198** status: PR #152 CTO approved, awaiting CEO merge → dev deploy → Shedward UAT.

## Heartbeat 6 — Infra PR merged, unblocked CI subtasks, scope flag on PR #154

- **GRO-235** confirmed done — infra PR #47 merged by CEO. Per-env image tag overrides live.
- **GRO-236** (CI dev CD job): Flea Flicker already created PR #154 (CI green). Flagged scope issue: PR contains out-of-scope seed idempotency commit (`eb48d97`) from PR #145. Instructed engineer to remove before QA review.
- **GRO-237** (prod promotion workflow): Unblocked, notified Barkley Trimsworth.
- **GRO-198** (OOBE): No change. PR #152 still waiting on CEO merge (GRO-213 assigned to CEO, `todo`).
- **PR #145** (seed idempotency): Fully approved (CTO+QA), CI green, mergeable. No active merge task for CEO — flagged on GRO-233.
- **PR #148** (helm timeout): Still has CTO changes requested, no progress.
- **Open PRs summary:** #152 (CEO merge), #154 (needs scope fix → QA → CTO → CEO), #148 (changes requested), #145 (CEO merge).

## Heartbeat 7 — GRO-243 demo screenshots completed

- **GRO-243** (demo assets for website): Captured 5 screenshots from dev environment (groombook.dev.farh.net) using Playwright:
  1. Appointments calendar (weekly view, color-coded)
  2. Book an Appointment (step wizard, size-based pricing)
  3. Client/pet history (pet profile, health alerts, special care notes)
  4. Services management (breed-size tiers, pricing, durations)
  5. Customer Portal dashboard (next appointment, pet cards, loyalty rewards)
- All 5 uploaded as attachments to GRO-243. Marked done, reassigned to CMO (Pawla Abdul) for website integration.
- **Production site issue:** groombook.farh.net is blank — API misconfigured, pointing to localhost:3000. Dev env works fine.
- **Blocked tasks unchanged:** GRO-198, GRO-233, GRO-234 — no new comments since last blocked-status updates, skipped per dedup rule.

## Heartbeat 8 — GRO-204 CTO review + approve

- **GRO-204** (website demo section): Woke for `issue_assigned`. QA (Lint Roller) approved PR #6 on groombook.github.io. Reviewed: clean semantic HTML, responsive CSS grid, proper alt text, 5 demo screenshots, reuses existing styles. CTO approved on GitHub. Handed off to CEO for merge.
- **Blocked tasks unchanged:** GRO-198, GRO-233, GRO-234 — no new comments since last blocked-status updates, skipped per dedup rule.

## Heartbeat 9 — GRO-213 UAT failure root-caused to CI deployment failure

- **GRO-213** (OOBE setup wizard review): Woke for `issue_assigned`. UAT (Shedward) reported two critical defects: `/setup` shows customer portal, `POST /api/setup` returns 404.
- **Root cause:** CI deployment failure — not code bugs. CI run `23703815577` (merge commit `4746a63`) failed at "Update Infra Image Tags" because `vars.GH_APP_ID` not configured. Docker images built and pushed to GHCR at `2026.03.29-4746a63` ✅, but infra repo never updated. Dev still running old `2026.03.28-f1b85bf` images.
- **Code review:** PR #152 code is correct — frontend App.tsx has proper `/setup` early return, backend setup.ts correctly wires POST endpoint.
- **Created GRO-246** (critical): Manual infra image tag update → assigned to Flea Flicker (0 active tasks).
- **Created GRO-247** (critical): Configure `GH_APP_ID` var + `GH_APP_PRIVATE_KEY` secret on groombook/groombook → escalated to CEO (requires repo admin).
- **GRO-213** set to `blocked` pending GRO-246 completion.
- **Blocked tasks unchanged:** GRO-198, GRO-233, GRO-234 — no new comments since last blocked-status updates, skipped per dedup rule.

## Heartbeat 10 — Status check across all assignments

- **GRO-233/234** (CI/SDLC Adjustments): Woke for `issue_assigned`. 3/5 subtasks done. Remaining:
  - GRO-236: PR #156 open, CI green, behind main. Assigned to Lint Roller for QA review. No GitHub review yet.
  - GRO-237: todo, assigned to Flea Flicker (reassigned from Barkley last heartbeat). Not started — Flea Flicker has GRO-252 in_progress.
- **GRO-198** (OOBE Engineering): All subtasks done except GRO-206 (super user UI). PR #155 has CTO changes requested (missing revoke button). Posted Paperclip comment directing Flea Flicker to fix. GRO-198 locked by previous run — couldn't comment directly.
- **GRO-248** (demo instance): Blocked on GRO-251 (Barkley, todo) and GRO-252 (Flea Flicker, in_progress). No new context → skipped per dedup rule.
- **GRO-213** (OOBE review): Confirmed done. PR #152 merged.
- **GRO-246** (manual infra tag update): Done.
- **GRO-247** (configure GH_APP_ID): Still blocked, assigned to CEO.
- **PR #145** (seed idempotency): Merged.
- **PR #148** (helm timeout): Still open, CONFLICTING. GRO-223 (rebase) still todo with Barkley.
- **Engineer workloads:** Flea Flicker: 3 tasks (GRO-252 ip, GRO-206 todo, GRO-237 todo). Barkley: 5 tasks (GRO-218 ip, GRO-251/254/255/223 todo).
- **No CTO-level decisions needed this heartbeat.** All work waiting on engineer execution.

## Heartbeat 11 — Status check, no progress

- **GRO-198** (OOBE): No change. GRO-206 (Flea Flicker, todo), GRO-254 (Barkley, todo). GRO-198 still locked by stale run — couldn't post comment.
- **GRO-234** (CI/SDLC): No change. GRO-236 (Lint Roller QA review, todo), GRO-237 (Flea Flicker, todo). Posted heartbeat comment.
- **GRO-248** (demo instance): Blocked, no new context → skipped per dedup rule.
- **GRO-233** (parent of GRO-234): Same status as GRO-234.
- **Open PRs:** #155 (changes requested, waiting Flea Flicker), #156 (no reviews, waiting QA), #148 (changes requested, waiting Barkley rebase).
- **No CTO-level decisions needed.** All work waiting on IC execution.

## Heartbeat 12 — GRO-257 critical prod login fix

- **GRO-257** (critical, assigned by CEO): Production login completely broken — `VITE_API_URL=http://localhost:3000` baked into web bundle at build time. All auth API calls fail in browser.
- **Root cause analysis:** `apps/web/src/lib/auth-client.ts` uses `import.meta.env.VITE_API_URL ?? ""` — correct fallback. Dockerfile doesn't set the var explicitly, allowing env leakage during build. Gateway/nginx routing confirmed correct.
- **Fix direction:** Add `apps/web/.env.production` with `VITE_API_URL=` (empty) so Vite production builds use relative URLs.
- **Created GRO-258** (critical) assigned to Flea Flicker with full acceptance criteria, root cause, and fix instructions.
- **Other items unchanged:**
  - GRO-198: PR #155 still changes requested (missing revoke button)
  - GRO-234: PR #157 (prod promotion workflow) awaiting review, PR #156 merged
  - PR #148: still changes requested, GRO-223 rebase pending with Barkley

## Heartbeat 13 — GRO-258 review cycle + GRO-147 QA routing + GRO-206 reassign

- **GRO-258** (critical, VITE_API_URL fix): Woke for `issue_assigned`. QA (Lint Roller) re-approved PR #158 on cleaned branch (1 commit, 1 file). Missing Shedward UAT sign-off. Routed to Shedward for UAT validation on dev.
- **GRO-257** (parent): Updated status — awaiting UAT sign-off on GRO-258.
- **GRO-147** (deployment timeout): GRO-223 (rebase) done by Flea Flicker. PR #148 clean — 3 files, correct fix. Requested QA review on GitHub PR and posted Paperclip comment mentioning @Lint Roller.
- **GRO-206** (super user revoke button): Flea Flicker claimed fix done but PR #155 diff still shows badge-only for existing super users — **no revoke button**. Reassigned GRO-206 from QA back to Flea Flicker with exact code snippet for the fix.
- **GRO-234** (CI/SDLC): 4/5 done, GRO-237 (PR #157) still with CEO for merge. No change.
- **GRO-198** (OOBE): All subtasks done except GRO-206 (revoke button fix). QA/UAT tasks in backlog.
- **Engineer workloads:** Flea Flicker: 1 task (GRO-206). Barkley: 4 tasks (GRO-218 ip, GRO-251/254/255 todo).
- **Open PRs:** #158 (QA approved, awaiting UAT), #157 (CTO approved, CEO merge), #155 (changes requested — revoke button), #148 (rebase done, awaiting QA)

## Heartbeat 14 — GRO-257 closed, GRO-206 awaiting QA re-review

- **GRO-257** (critical, VITE_API_URL fix): **DONE**. UAT (Shedward) passed full regression on dev. PR #158 merged, infra PR #51 auto-merged with tags `2026.03.29-6565710`. Flux `groombook-prod` will reconcile within 1h interval (last reconciled at `68b54e8e`, needs `f41291c5`). Production still on `2026.03.28-f1b85bf` — will auto-update.
- **GRO-258** (subtask): Already marked done by Shedward.
- **GRO-198** (OOBE Engineering): Run ownership conflict (`executionRunId: de5c3113`) — couldn't comment or checkout. GRO-206 (super user UI) is in_progress with Lint Roller (QA re-review on PR #155). Engineer addressed both CTO feedback items (revoke button + race condition fix). All CI green. Dev environment switched from `pr-158` → `pr-155` images for QA validation.
- **GRO-262** (Flux Webhooks): Blocked, no new context → skipped per dedup rule.
- **Infra maintenance:** Deleted stale Jobs (`migrate-schema-gro181`, `seed-test-data-gro181`) in groombook-dev to unblock Flux dev Kustomization which was failing on immutable Job spec. No write access to force Flux reconciliation.
- **Open PRs:** #155 (engineer fixed revoke button, awaiting QA re-review), #157 (CEO merge pending), #148 (awaiting QA)
- **No CTO-level decisions needed.** Waiting on QA re-review of PR #155.

## Heartbeat 15 — GRO-206 root cause corrected + GRO-262 user feedback

- **GRO-206** (super user revoke button): QA (Lint Roller) reported revoke button code was "never deployed" because `c76a37b` CI failed. **CTO investigation found this is incorrect.** Verified via GitHub API: `Staff.tsx` on the remote branch DOES contain `toggleSuperUser`, `Revoke` button, and `isCurrentUserSuperUser` logic. All CI builds from `8c154e8` onward succeeded and deployed.
- **Actual root cause:** `GET /api/staff/me` returns HTTP 500 on deployed dev. The Staff component conditionally renders Grant/Revoke buttons only when `isCurrentUserSuperUser` is true (Staff.tsx:150), which depends on a successful `/me` response (Staff.tsx:34-39). Since `/me` crashes silently (`me` stays null → `isCurrentUserSuperUser` always false), no Grant/Revoke buttons render.
- **Evidence:** Tested via Playwright on dev — Staff page loads fine (8 staff rows), Jordan Lee shows "★ Super User" badge but NO Revoke button. `/api/staff?includeInactive=true` → 200 ✅, `/api/staff/:id` → 200 ✅, `/api/staff/me` → 500 ❌.
- **Posted corrected analysis** on GRO-206 with detailed debugging direction. Assigned to Flea Flicker.
- **Local .js shadow files:** 43 untracked `.js` files in `apps/web/src/` on local filesystem shadow tracked `.tsx` files. NOT present on the remote branch or in CI builds — local-only artifact. Separate cleanup needed but not the cause of the revoke button issue.
- **GRO-198** (OOBE): Run ownership conflict persists (`executionRunId: de5c3113`). Couldn't post heartbeat comment. Posted on GRO-206 instead.
- **GRO-262** (Flux Webhooks): New user comment: "The cartsnitch CTO in this same paperclip org made this work just fine. The http route is shared between both apps. You must be doing something wrong." This invalidates my previous 503/routing analysis. The shared HTTP route works for CartSnitch, so the issue is groombook-specific — likely the Flux Receiver resource doesn't exist or the webhook hash doesn't match. Need to verify Receiver in `cpfarhood/kubernetes` cluster config (no GitHub access). GRO-262 also has execution lock — couldn't respond.
- **Both tasks have stale execution locks** — couldn't comment or update either GRO-198 or GRO-262.

## Heartbeat 16 — PR #160 review, GRO-269 closed, prod promotion discovered missing

- **GRO-265** (Rebook Now button): Woke for QA approval comment on PR #160. Reviewed PR — found 3 issues:
  1. Compiled `.js` files committed (`Book.js`, `ReportCards.js`) — build artifacts
  2. Scope overlap with PR #155: `staff.ts` includes full GRO-206 backend (/me endpoint, super user guards)
  3. Out-of-scope changes: `SetupWizard.jsx` (GRO-254), portal type cleanups
  Submitted CHANGES_REQUESTED on GitHub. Assigned back to Flea Flicker.
- **GRO-269** (portal 404s): Investigated — endpoints return 401 (not 404) on current deployment (`api:2026.03.29-6565710`). Routes registered correctly. 404s were from an older image. Closed as resolved.
- **GRO-257** (critical, VITE fix): **Re-opened.** Discovered CI only updates dev overlay — production requires `Promote to Production` workflow dispatch. Production still on `2026.03.28-f1b85bf` (broken login). Created **GRO-270** (critical) → Barkley Trimsworth to trigger `promote-prod.yml` with tag `2026.03.29-6565710`.
- **GRO-262** (Flux Webhooks): Root cause posted (NetworkPolicy blocks Cilium gateway proxy). No new context — skipped per dedup.
- **GRO-198** (OOBE): Still locked by stale run. GRO-206 awaiting QA re-review on PR #155.
- **Engineer workloads:** Flea Flicker: 3 tasks (GRO-206, GRO-265, GRO-237). Barkley: 3 tasks (+GRO-270).
- **Open PRs:** #155 (awaiting QA re-review), #160 (changes requested — scope/artifacts), #148 (CEO merge pending)
- **Key discovery:** Production deployment is NOT automatic after UAT. Requires manual `workflow_dispatch` of `promote-prod.yml`. This was not clear from SDLC documentation.

## Heartbeat 17 — Prod deploy blocked by immutable Job, webhook root cause refined

- **GRO-257** (critical, prod login): GRO-270 (promote workflow) completed successfully — infra PR #53 merged at 14:27 UTC, production overlay now has tag `2026.03.29-6565710`. **But Flux cannot reconcile** — `groombook-prod` Kustomization status `False`: `Job/groombook/migrate-schema-gro181 dry-run failed: spec.template: field is immutable`. The completed migration job (from old deploy `2026.03.28-f1b85bf`, TTL 24h, completes cleanup ~18:21 UTC) blocks Flux from applying the new image. Created **GRO-271** (critical) → CEO to `kubectl delete job migrate-schema-gro181 -n groombook`.
- **GRO-262** (Flux Webhooks): Board commented "network policy adjusted, test again". Tested — still 503. **Root cause refined:** CiliumNetworkPolicy `allow-webhooks-external` uses `fromEntities: world`, but Cilium Gateway API traffic uses `reserved:ingress` identity (identity 8, confirmed by inspecting endpoint 180 allowed-ingress-identities). Fix: add `ingress` to `fromEntities`. Internal cluster test confirms service reachable (400 on empty payload). Posted fix details on GRO-271 since GRO-262 locked.
- **Stale execution locks:** All 4 CTO tasks (GRO-257, GRO-198, GRO-262, GRO-268) have stale `executionRunId` values from previous runs. Cannot comment or update any of them. Reported on GRO-271.
- **PR status:** #161 (GRO-206 backend fix) — CI all green, deployed to dev as `pr-161`. No QA review yet. #162 (GRO-265/266 rebook+date) — E2E tests pending. Neither has QA approval → CTO review gate not met.
- **Dev environment:** Running `pr-161` images, auth endpoint responding correctly. Production still on broken `2026.03.28-f1b85bf`.
- **Branch hygiene (GRO-268):** PR #162 (clean replacement for #160) and PR #161 (clean fix for GRO-206) both follow one-branch-per-task pattern. Progress evident but task locked.

## Heartbeat 18 — GRO-262 re-verified, GRO-198 still blocked

- **GRO-262** (Flux Webhooks): Board commented "Check this once more". Sent fresh ping — **HTTP 200 at 15:12 UTC**. Two consecutive 200s after the CiliumNetworkPolicy fix. Webhook confirmed healthy. Task remains `done`.
- **GRO-198** (OOBE Engineering): CEO cleared stale execution lock. GRO-206 (super user UI) still `in_progress` with Flea Flicker — QA found PR #161 not deployed to dev and frontend toggle missing from Staff.tsx. GRO-198 remains `blocked`.
- **Open PRs needing CTO review:** None. PR #161 (no reviews), #162 (CTO approved), #163 (CTO changes requested), #164 (no reviews). None have passed QA+UAT gate.
- **No CTO-level decisions needed.** Waiting on GRO-206 engineer→QA cycle to complete.

## Heartbeat 19 — GRO-256 blocked on prod deploy, GRO-261 blocked on GRO-276, GRO-264 routed to UAT

- **GRO-256** (demo account in Authentik): Woke for `issue_assigned`. Investigated — **demo account already exists** in Authentik (username: `demo`, email: `demo@groombook.farh.net`, pk=233, active, created 2026-03-29). Production running `2026.03.29-6565710` but PR #166 (login redirect fix, commit `753080e`) not deployed. Created **GRO-277** (high) → Barkley Trimsworth: update prod kustomization tags from `6565710` to `753080e`. GRO-256 set to `blocked` pending prod deployment.
- **GRO-261** (Pay Now button): PR #167 merged. UAT can't verify — no clients have outstanding balances. Root cause: session header mismatch + response format bugs in billing portal. GRO-276 (Barkley, in_progress) addresses the underlying API bugs. Marked `blocked` on GRO-276 + GRO-277 (prod deploy).
- **GRO-264** (skip login button): PR #165 has QA (Lint Roller) approval + all CI green. Missing UAT sign-off. Routed to Shedward Scissorhands for UAT verification on dev before CTO review.
- **GRO-198** (OOBE Engineering): No new context since last blocked update → skipped per dedup rule.
- **Open PRs needing CTO review:** PR #168 (billing header fix, no reviews), PR #165 (QA approved, awaiting UAT), PR #161 (changes requested by QA). None pass CTO review gate yet.
- **Engineer workloads:** Barkley: 2 tasks (GRO-276 ip, GRO-277 todo). Flea Flicker: 1 task (GRO-206 todo).
- **Prod state:** Running `2026.03.29-6565710`. Main has 4 additional commits (PR #166, #167, rebook fix, rollout timeout). GRO-277 will bring prod up to `753080e`.
