api/UAT_PLAYBOOK.md

UAT Playbook — GroomBook API

Overview

GroomBook API is a Hono-based REST service (TypeScript/Node.js) powering the pet grooming management platform. Handles authentication, client/pet management, appointment scheduling, invoicing, payments, staff management, and the customer portal.

Environments

Environment	URL
Dev	dev.groombook.dev
UAT	uat.groombook.dev
Prod	demo.groombook.app

Pre-conditions

• UAT environment accessible and healthy
• Test accounts seeded (manager, staff, client personas)
• OIDC authentication provider configured
• Seed data present (clients, pets, services, staff)

Test Cases

4.1 Authentication

#	Scenario	Steps	Expected
TC-API-1.1	Login via OIDC	POST to OIDC provider callback, verify JWT token issued	200 OK, JWT returned with valid claims
TC-API-1.4	Email+password login (UAT)	POST /api/auth/sign-in/email with uat-super@groombook.dev + SEED_UAT_SUPER_PASSWORD	200 OK, session cookie returned
TC-API-1.5	Email+password login — groomer	POST /api/auth/sign-in/email with uat-groomer@groombook.dev + SEED_UAT_GROOMER_PASSWORD	200 OK, session cookie returned
TC-API-1.6	Email+password login — customer	POST /api/auth/sign-in/email with uat-customer@groombook.dev + SEED_UAT_CUSTOMER_PASSWORD	200 OK, session cookie returned
TC-API-1.7	Email+password login — tester	POST /api/auth/sign-in/email with uat-tester@groombook.dev + SEED_UAT_TESTER_PASSWORD	200 OK, session cookie returned
TC-API-1.8	Email+password — invalid password	POST /api/auth/sign-in/email with wrong password	400 Bad Request, error returned
TC-API-1.9	Email+password — unknown user	POST /api/auth/sign-in/email with non-existent email	400 Bad Request, error returned
TC-API-1.10	Auto-provision on first OIDC login	First login as a Better-Auth user with no existing staff record	200 OK, access granted; groomer staff record auto-created with name/email from user table
TC-API-1.11	Existing staff unaffected by OIDC login	Login as uat-groomer@groombook.dev (email+password), then GET /api/staff to find that record	200 OK, staff record unchanged — no duplicate created, original role and isSuperUser preserved
TC-API-1.12	Auto-provisioned role and superUser flags	After TC-API-1.10, GET /api/staff and inspect the auto-created record	role = "groomer", isSuperUser = false, active = true
TC-API-1.13	Name fallback — user.name present	Auto-provision where Better-Auth user has name set	Staff name = user.name value from user table
TC-API-1.14	Name fallback — no name, email present	Auto-provision where Better-Auth user has name = null, email = "test@example.com"	Staff name = "test" (email prefix before @)
TC-API-1.15	Name fallback — no name, no email	Auto-provision where Better-Auth user has name = null, email = null	Staff name = "Unknown"

4.2 Client Management

#	Scenario	Steps	Expected
TC-API-2.1	List clients	GET /api/clients	200 OK, list of active clients returned
TC-API-2.2	Get client details	GET /api/clients/{id}	200 OK, client details returned
TC-API-2.3	Create client	POST /api/clients with valid data	201 Created, client record created
TC-API-2.4	Update client	PATCH /api/clients/{id} with updated fields	200 OK, client updated
TC-API-2.5	Disable client	PATCH /api/clients/{id} with status: "disabled"	200 OK, client marked as disabled
TC-API-2.6	Delete client	DELETE /api/clients/{id}?confirm=true	200 OK, client deleted (if no appointments)

4.3 Pet Management

#	Scenario	Steps	Expected
TC-API-3.1	List pets	GET /api/pets	200 OK, list of pets returned
TC-API-3.2	Get pet details	GET /api/pets/{id}	200 OK, pet details including history returned
TC-API-3.3	Add pet	POST /api/pets with valid pet data	201 Created, pet record created
TC-API-3.4	Update pet	PATCH /api/pets/{id} with updated fields	200 OK, pet updated
TC-API-3.5	Delete pet	DELETE /api/pets/{id}	200 OK, pet deleted
TC-API-3.6	Upload pet photo	POST /api/pets/{id}/photo/upload-url, then confirm	200 OK, photo uploaded and key stored
TC-API-3.7	View pet photo	GET /api/pets/{id}/photo	200 OK, presigned URL returned

4.4 Appointment Scheduling

#	Scenario	Steps	Expected
TC-API-4.1	List appointments	GET /api/appointments	200 OK, list of appointments returned
TC-API-4.2	Get appointment details	GET /api/appointments/{id}	200 OK, appointment details returned
TC-API-4.3	Create single appointment	POST /api/appointments with valid data	201 Created, appointment created
TC-API-4.4	Create recurring appointment	POST /api/appointments with recurrence object	201 Created, series of appointments created
TC-API-4.5	Update appointment	PATCH /api/appointments/{id} with updated fields	200 OK, appointment updated
TC-API-4.6	Reschedule with cascade	PATCH /api/appointments/{id} with cascadeMode: "this_and_future"	200 OK, future appointments updated
TC-API-4.7	Cancel appointment	DELETE /api/appointments/{id}	200 OK, appointment marked as cancelled
TC-API-4.8	Confirm appointment	POST /api/appointments/{id}/confirm	200 OK, confirmation status set to confirmed
TC-API-4.9	Cancel confirmation	POST /api/appointments/{id}/cancel	200 OK, confirmation cancelled
TC-API-4.10	Conflict detection	POST /api/appointments with conflicting time	409 Conflict, error message returned

4.5 Services

#	Scenario	Steps	Expected
TC-API-5.1	List services	GET /api/services	200 OK, list of active services returned
TC-API-5.2	Get service details	GET /api/services/{id}	200 OK, service details returned
TC-API-5.3	Create service	POST /api/services with valid data	201 Created, service created
TC-API-5.4	Update service	PATCH /api/services/{id} with updated fields	200 OK, service updated
TC-API-5.5	Delete service	DELETE /api/services/{id}	200 OK, service deleted

4.6 Staff Management

#	Scenario	Steps	Expected
TC-API-6.1	List staff	GET /api/staff	200 OK, list of active staff returned
TC-API-6.2	Get staff details	GET /api/staff/{id}	200 OK, staff details returned
TC-API-6.3	Create staff	POST /api/staff with valid data	201 Created, staff created
TC-API-6.4	Update staff	PATCH /api/staff/{id} with updated fields	200 OK, staff updated
TC-API-6.5	Delete staff	DELETE /api/staff/{id}	200 OK, staff deleted (if no appointments)
TC-API-6.6	RBAC check	Access manager-only endpoint as groomer	403 Forbidden, error message returned

4.7 Invoicing & Payments

#	Scenario	Steps	Expected
TC-API-7.1	List invoices	GET /api/invoices	200 OK, list of invoices returned
TC-API-7.2	Get invoice details	GET /api/invoices/{id}	200 OK, invoice with line items returned
TC-API-7.3	Create invoice	POST /api/invoices with line items	201 Created, invoice created
TC-API-7.4	Create from appointment	POST /api/invoices/from-appointment/{appointmentId}	201 Created, invoice created from appointment
TC-API-7.5	Update invoice	PATCH /api/invoices/{id} with status and payment method	200 OK, invoice updated
TC-API-7.6	Process payment via Stripe	POST /api/invoices/{id}/pay with Stripe data	200 OK, payment intent created
TC-API-7.7	Save tip splits	POST /api/invoices/{id}/tip-splits with splits array	201 Created, tip splits saved
TC-API-7.8	Process refund	POST /api/invoices/{id}/refund with amount	200 OK, refund processed

4.8 Customer Portal

#	Scenario	Steps	Expected
TC-API-8.1	Access portal	GET /api/portal/me with valid session token	200 OK, client profile returned
TC-API-8.2	View portal appointments	GET /api/portal/appointments	200 OK, list of client's appointments returned
TC-API-8.3	Confirm appointment via portal	POST /api/portal/appointments/{id}/confirm	200 OK, appointment confirmed
TC-API-8.4	Cancel appointment via portal	POST /api/portal/appointments/{id}/cancel	200 OK, appointment cancelled
TC-API-8.5	Add waitlist entry	POST /api/portal/waitlist with pet and service	201 Created, waitlist entry created
TC-API-8.6	View portal invoices	GET /api/portal/invoices	200 OK, list of client's invoices returned
TC-API-8.7	Pay multiple invoices	POST /api/portal/invoices/pay-multiple with invoice IDs	200 OK, payment intent created

4.9 Waitlist

#	Scenario	Steps	Expected
TC-API-9.1	List waitlist	GET /api/waitlist	200 OK, list of waitlist entries returned
TC-API-9.2	Add to waitlist	POST /api/waitlist with client, pet, service	201 Created, entry added
TC-API-9.3	Promote from waitlist	Create appointment from waitlist entry	201 Created, appointment created, waitlist updated

4.10 Search

#	Scenario	Steps	Expected
TC-API-10.1	Global search clients	GET /api/search?q={client_name}	200 OK, matching clients returned
TC-API-10.2	Global search pets	GET /api/search?q={pet_name}	200 OK, matching pets with owners returned
TC-API-10.3	Search by email	GET /api/search?q={email}	200 OK, matching client returned
TC-API-10.4	Search by phone	GET /api/search?q={phone}	200 OK, matching client returned

4.11 Reports

#	Scenario	Steps	Expected
TC-API-11.1	Revenue summary	GET /api/reports/summary?from={date}&to={date}	200 OK, revenue KPIs returned
TC-API-11.2	Revenue by period	GET /api/reports/revenue?groupBy=day	200 OK, daily revenue breakdown returned
TC-API-11.3	Appointment analytics	GET /api/reports/appointments	200 OK, appointment stats returned
TC-API-11.4	Service popularity	GET /api/reports/services	200 OK, service usage stats returned
TC-API-11.5	Client retention	GET /api/reports/clients	200 OK, new/returning/churn client data returned
TC-API-11.6	Tip splits report	GET /api/reports/tip-splits	200 OK, tip earnings per staff returned
TC-API-11.7	Export revenue CSV	GET /api/reports/export.csv?type=revenue	200 OK, CSV file downloaded

4.12 Impersonation

#	Scenario	Steps	Expected
TC-API-12.1	Start impersonation session	POST /api/impersonation/sessions with clientId	201 Created, session token returned
TC-API-12.2	Get session details	GET /api/impersonation/sessions/{id}	200 OK, session details returned
TC-API-12.3	Extend session	POST /api/impersonation/sessions/{id}/extend	200 OK, session expiry extended
TC-API-12.4	End session	POST /api/impersonation/sessions/{id}/end	200 OK, session marked as ended
TC-API-12.5	Log audit entry	POST /api/impersonation/sessions/{id}/log	201 Created, audit log entry created
TC-API-12.6	View audit log	GET /api/impersonation/sessions/{id}/audit-log	200 OK, audit trail returned

4.13 Settings & Setup

#	Scenario	Steps	Expected
TC-API-13.1	Get business settings	GET /api/admin/settings	200 OK, business settings returned
TC-API-13.2	Update business settings	PATCH /api/admin/settings with updated values	200 OK, settings updated
TC-API-13.3	Upload logo	POST /api/admin/settings/logo/upload with file	200 OK, logo uploaded and stored
TC-API-13.4	View logo	GET /api/admin/settings/logo	200 OK, logo image returned
TC-API-13.5	Delete logo	DELETE /api/admin/settings/logo	200 OK, logo removed
TC-API-13.6	Check setup status	GET /api/setup/status	200 OK, setup needs returned
TC-API-13.7	Complete setup	POST /api/setup with business name	201 Created, super user created
TC-API-13.8	Configure auth provider	POST /api/setup/auth-provider with OIDC config	201 Created, auth provider configured
TC-API-13.9	Test auth provider	POST /api/setup/auth-provider/test with issuer URL	200 OK, OIDC discovery successful

4.14 Appointment Groups

#	Scenario	Steps	Expected
TC-API-14.1	List appointment groups	GET /api/appointment-groups	200 OK, list of groups returned
TC-API-14.2	Get group details	GET /api/appointment-groups/{id}	200 OK, group with appointments returned
TC-API-14.3	Create group booking	POST /api/appointment-groups with client and pets	201 Created, group and appointments created
TC-API-14.4	Update group notes	PATCH /api/appointment-groups/{id} with notes	200 OK, notes updated
TC-API-14.5	Cancel group	DELETE /api/appointment-groups/{id}	200 OK, all appointments cancelled

4.15 Buffer Rules

#	Scenario	Steps	Expected
TC-API-15.1	List buffer rules	GET /api/admin/buffer-rules	200 OK, list of active buffer rules returned
TC-API-15.2	Create buffer rule	POST /api/admin/buffer-rules with service, species, sizeCategory, bufferMinutes	201 Created, buffer rule created
TC-API-15.3	Update buffer rule	PATCH /api/admin/buffer-rules/{id} with updated bufferMinutes	200 OK, buffer rule updated
TC-API-15.4	Delete buffer rule	DELETE /api/admin/buffer-rules/{id}	200 OK, buffer rule removed
TC-API-15.5	Reject invalid bufferMinutes	POST /api/admin/buffer-rules with bufferMinutes: -5	400 Bad Request, invalid bufferMinutes rejected
TC-API-15.6	Reject missing required fields	POST /api/admin/buffer-rules with service only	400 Bad Request, species and sizeCategory required
TC-API-15.7	Booking uses buffer	Book appointment for pet with sizeCategory; verify duration reflects buffer	201 Created, appointment duration includes buffer time

Pass/Fail Criteria

Pass:

• All test cases execute without errors
• Expected results match actual results
• No regressions in previously working features
• API responses have correct status codes and data structures
• Authentication and authorization enforced correctly
• Business rules (conflicts, validations) work as expected

Fail:

• Any unexpected result or error
• API returns incorrect status codes
• Data integrity issues
• Authentication/authorization bypass
• Business rules not enforced
• Severity documented with steps to reproduce and screenshot

Update Policy

Any PR that changes user-facing behaviour MUST update this file. Test cases must be added, modified, or removed to reflect the new behaviour. The PR description must reference which playbook section was updated (e.g., "Updated UAT_PLAYBOOK.md §4.4 — new appointment rescheduling flow").