fix(GRO-639): replace N+1 per-appointment queries with single JOIN query

Replace the per-appointment N+1 queries (client, pet, service, staff)
with a single JOIN query that fetches all appointment data at once.
Batch-fetch already-sent reminder IDs in a single query too.

Co-Authored-By: Paperclip <noreply@paperclip.ing>

CONTRIBUTING.md

@@ -1,90 +0,0 @@
-# Contributing to GroomBook
-
-## Branch Strategy
-
-GroomBook uses a three-branch GitOps model:
-
-| Branch | Environment | Purpose |
-|--------|-------------|---------|
-| `dev` | Development | Active development target — all feature/fix PRs target this branch |
-| `uat` | UAT / Staging | Promoted from `dev` by the CTO for acceptance testing |
-| `main` | Production | Promoted from `uat` by the CEO; triggers production deployment |
-
-**Never open a PR directly to `uat` or `main`.** All work flows through `dev` first.
-
-## Developer Workflow
-
-1. **Branch from `dev`** — create a feature or fix branch:
-   ```bash
-   git checkout dev
-   git pull origin dev
-   git checkout -b feat/my-feature
-   ```
-
-2. **Open a PR targeting `dev`** — include the issue identifier in the title and cc @cpfarhood:
-   ```bash
-   gh pr create --base dev --title "feat: description (GRO-NNN)" \
-     --body $'Closes GRO-NNN\n\ncc @cpfarhood'
-   ```
-
-3. **Pipeline gates before merge to `dev`:**
-   - QA (Lint Roller) reviews first — code quality, test coverage, CI pass
-   - CTO (The Dogfather) reviews second — architecture and final approval
-   - Both must approve; 2 approving reviews required by branch protection
-
-## Promotion Flow
-
-### Dev → UAT
-
-After merging to `dev`, the CTO opens a PR from `dev` → `uat`:
-
-```bash
-gh pr create --base uat --head dev \
-  --title "chore: promote dev to uat (YYYY.MM.DD)" \
-  --body $'Promoting dev to UAT for regression and security review.\n\ncc @cpfarhood'
-```
-
-Gates:
-- Shedward Scissorhands runs regression/acceptance tests
-- Barkley Trimsworth performs security review
-- CTO approves and merges (1 approving review required)
-
-### UAT → Main (Production)
-
-After UAT passes, the CTO opens a PR from `uat` → `main` and assigns it to the CEO:
-
-```bash
-gh pr create --base main --head uat \
-  --title "chore: promote uat to main (YYYY.MM.DD)" \
-  --body $'Promoting UAT to production.\n\ncc @cpfarhood'
-```
-
-Gates:
-- CEO (Scrubs McBarkley) reviews for business alignment and merges
-- 1 approving review required; triggers auto-deploy to Production
-
-## Branch Protection Summary
-
-| Branch | Required Approvals | Who approves |
-|--------|--------------------|-------------|
-| `dev` | 2 | QA (Lint Roller) + CTO (The Dogfather) |
-| `uat` | 1 | CTO (The Dogfather) |
-| `main` | 1 | CEO (Scrubs McBarkley) |
-
-Force-pushes and branch deletions are disabled on all three branches.
-
-## Commit Style
-
-Use [Conventional Commits](https://www.conventionalcommits.org/):
-- `feat:` — new feature
-- `fix:` — bug fix
-- `chore:` — maintenance (dependency updates, build config, promotions)
-- `docs:` — documentation only
-- `ci:` — CI/CD changes
-- `refactor:` — code restructure without behaviour change
-
-Reference the Paperclip issue in the commit body: `Refs GRO-NNN`.
-
-## Questions?
-
-Open a Paperclip issue in the GRO project or ask in the team channel.

apps/api/src/__tests__/clients.test.ts

@@ -195,11 +195,10 @@ describe("POST /clients", () => {
     expect(insertedValues[0]!.name).toBe("Charlie");
   });
 
-  it("creates a client with name and email", async () => {
+  it("creates a client with only required name field", async () => {
-    const res = await jsonRequest("POST", "/clients", { name: "Dana", email: "dana@example.com" });
+    const res = await jsonRequest("POST", "/clients", { name: "Dana" });
     expect(res.status).toBe(201);
     expect(insertedValues[0]!.name).toBe("Dana");
-    expect(insertedValues[0]!.email).toBe("dana@example.com");
   });
 
   it("rejects empty name", async () => {

apps/api/src/lib/auth.ts

@@ -204,11 +204,15 @@ export async function initAuth(): Promise<void> {
         const userInfoUrl = discovery.userinfo_endpoint;
         if (authzUrl && tokenUrl && userInfoUrl) {
           const authzUrlObj = new URL(authzUrl);
-          // Only validate authorizationUrl hostname against issuer — token/userinfo
+          const tokenUrlObj = new URL(tokenUrl);
-          // may legitimately use internal hostnames (OIDC_INTERNAL_BASE) for server-to-server calls.
+          const userInfoUrlObj = new URL(userInfoUrl);
-          if (authzUrlObj.hostname !== issuerHostname) {
+          if (
+            authzUrlObj.hostname !== issuerHostname ||
+            tokenUrlObj.hostname !== issuerHostname ||
+            userInfoUrlObj.hostname !== issuerHostname
+          ) {
             throw new Error(
-              `[FATAL] OIDC discovery URL hostname mismatch: expected '${issuerHostname}' but got '${authzUrlObj.hostname}'. This may indicate a man-in-the-middle attack.`
+              `[FATAL] OIDC discovery URL hostname mismatch: expected '${issuerHostname}' but got '${authzUrlObj.hostname}', '${tokenUrlObj.hostname}', or '${userInfoUrlObj.hostname}'. This may indicate a man-in-the-middle attack.`
             );
           }
           oidcConfig = {

apps/api/src/routes/appointments.ts

@@ -338,35 +338,44 @@ async function sendConfirmationEmail(
   db: ReturnType<typeof getDb>,
   appt: typeof appointments.$inferSelect
 ): Promise<void> {
-  const [row] = await db
+  const [client] = await db
-    .select({
+    .select({ name: clients.name, email: clients.email, emailOptOut: clients.emailOptOut })
-      clientName: clients.name,
+    .from(clients)
-      clientEmail: clients.email,
+    .where(eq(clients.id, appt.clientId))
-      clientEmailOptOut: clients.emailOptOut,
-      petName: pets.name,
-      serviceName: services.name,
-      groomerName: staff.name,
-    })
-    .from(appointments)
-    .innerJoin(clients, eq(clients.id, appointments.clientId))
-    .innerJoin(pets, eq(pets.id, appointments.petId))
-    .innerJoin(services, eq(services.id, appointments.serviceId))
-    .leftJoin(staff, eq(staff.id, appointments.staffId))
-    .where(eq(appointments.id, appt.id))
     .limit(1);
 
-  if (!row) return;
+  if (!client || !client.email || client.emailOptOut) return;
-  const { clientName, clientEmail, clientEmailOptOut, petName, serviceName, groomerName } = row;
 
-  if (!clientEmail || clientEmailOptOut) return;
+  const [pet] = await db
-  if (!petName || !serviceName) return;
+    .select({ name: pets.name })
+    .from(pets)
+    .where(eq(pets.id, appt.petId))
+    .limit(1);
+
+  const [service] = await db
+    .select({ name: services.name })
+    .from(services)
+    .where(eq(services.id, appt.serviceId))
+    .limit(1);
+
+  let groomerName: string | null = null;
+  if (appt.staffId) {
+    const [groomer] = await db
+      .select({ name: staff.name })
+      .from(staff)
+      .where(eq(staff.id, appt.staffId))
+      .limit(1);
+    groomerName = groomer?.name ?? null;
+  }
+
+  if (!pet || !service) return;
 
   const sent = await sendEmail(
-    buildConfirmationEmail(clientEmail, {
+    buildConfirmationEmail(client.email, {
-      clientName,
+      clientName: client.name,
-      petName,
+      petName: pet.name,
-      serviceName,
+      serviceName: service.name,
-      groomerName: groomerName ?? null,
+      groomerName,
       startTime: appt.startTime,
     })
   );

apps/api/src/routes/clients.ts

@@ -8,7 +8,7 @@ export const clientsRouter = new Hono<AppEnv>();
 
 const createClientSchema = z.object({
   name: z.string().min(1).max(200),
-  email: z.string().email(),
+  email: z.string().email().optional(),
   phone: z.string().max(50).optional(),
   address: z.string().max(500).optional(),
   notes: z.string().max(2000).optional(),

apps/api/src/services/reminders.ts

@@ -6,6 +6,7 @@ import {
   getDb,
   gte,
   lt,
+  sql,
   appointments,
   clients,
   pets,
@@ -31,6 +32,8 @@ function getReminderWindows(): { label: string; hours: number }[] {
   ];
 }
 
+// Checks for upcoming appointments that need reminders and sends them.
+// Runs every minute — idempotent via reminder_logs unique constraint.
 export async function runReminderCheck(): Promise<void> {
   const db = getDb();
   const now = new Date();
@@ -59,69 +62,74 @@ export async function runReminderCheck(): Promise<void> {
         )
       );
 
+    const appointmentIds: string[] = upcoming.map((a) => a.id as string);
+
+    if (appointmentIds.length === 0) continue;
+
+    // Batch-fetch already-sent appointment IDs (both EMAIL and SMS channels)
+    const sentAppointmentIds = new Set(
+      (
+        await db
+          .select({ appointmentId: reminderLogs.appointmentId })
+          .from(reminderLogs)
+          .where(
+            and(
+              eq(reminderLogs.reminderType, window.label),
+              appointmentIds.length === 1
+                ? eq(reminderLogs.appointmentId, appointmentIds[0]!)
+                : sql`${reminderLogs.appointmentId} = ANY(${appointmentIds})`
+            )
+          )
+      ).map((r) => r.appointmentId)
+    );
+
+    // Batch-fetch all appointment data with related joins in a single query
+    const joinedRows = await db
+      .select({
+        appointmentId: appointments.id,
+        startTime: appointments.startTime,
+        clientId: appointments.clientId,
+        petId: appointments.petId,
+        serviceId: appointments.serviceId,
+        staffId: appointments.staffId,
+        confirmationToken: appointments.confirmationToken,
+        clientName: clients.name,
+        clientEmail: clients.email,
+        clientEmailOptOut: clients.emailOptOut,
+        clientPhone: clients.phone,
+        clientSmsOptIn: clients.smsOptIn,
+        petName: pets.name,
+        serviceName: services.name,
+        staffName: staff.name,
+      })
+      .from(appointments)
+      .innerJoin(clients, eq(appointments.clientId, clients.id))
+      .innerJoin(pets, eq(appointments.petId, pets.id))
+      .innerJoin(services, eq(appointments.serviceId, services.id))
+      .leftJoin(staff, eq(appointments.staffId, staff.id))
+      .where(
+        and(
+          sql`${appointments.id} = ANY(${appointmentIds})`,
+          gte(appointments.startTime, windowStart),
+          lt(appointments.startTime, windowEnd),
+          eq(appointments.status, "scheduled")
+        )
+      );
+
+    const appointmentMap = new Map<string, typeof joinedRows[number]>();
+    for (const row of joinedRows) {
+      appointmentMap.set(row.appointmentId, row);
+    }
+
     for (const appt of upcoming) {
-      const [emailLog] = await db
+      // Already sent a reminder for this appointment in this window
-        .select({ id: reminderLogs.id })
+      if (sentAppointmentIds.has(appt.id)) continue;
-        .from(reminderLogs)
-        .where(
-          and(
-            eq(reminderLogs.appointmentId, appt.id),
-            eq(reminderLogs.reminderType, window.label),
-            eq(reminderLogs.channel, "email")
-          )
-        )
-        .limit(1);
 
-      const [smsLog] = await db
+      const row = appointmentMap.get(appt.id);
-        .select({ id: reminderLogs.id })
+      if (!row) continue;
-        .from(reminderLogs)
+      if (!row.petName || !row.serviceName) continue;
-        .where(
-          and(
-            eq(reminderLogs.appointmentId, appt.id),
-            eq(reminderLogs.reminderType, window.label),
-            eq(reminderLogs.channel, "sms")
-          )
-        )
-        .limit(1);
-
-      const [client] = await db
-        .select({
-          name: clients.name,
-          email: clients.email,
-          emailOptOut: clients.emailOptOut,
-          smsOptIn: clients.smsOptIn,
-          phone: clients.phone,
-        })
-        .from(clients)
-        .where(eq(clients.id, appt.clientId))
-        .limit(1);
-
-      if (!client || !client.email || client.emailOptOut) continue;
-
-      const [pet] = await db
-        .select({ name: pets.name })
-        .from(pets)
-        .where(eq(pets.id, appt.petId))
-        .limit(1);
-
-      const [service] = await db
-        .select({ name: services.name })
-        .from(services)
-        .where(eq(services.id, appt.serviceId))
-        .limit(1);
-
-      let groomerName: string | null = null;
-      if (appt.staffId) {
-        const [groomer] = await db
-          .select({ name: staff.name })
-          .from(staff)
-          .where(eq(staff.id, appt.staffId))
-          .limit(1);
-        groomerName = groomer?.name ?? null;
-      }
-
-      if (!pet || !service) continue;
 
+      // Generate confirmation token if missing
       let confirmationToken = appt.confirmationToken;
       if (!confirmationToken) {
         confirmationToken = randomBytes(32).toString("hex");
@@ -131,22 +139,22 @@ export async function runReminderCheck(): Promise<void> {
           .where(eq(appointments.id, appt.id));
       }
 
-      if (!emailLog) {
+      const clientName = row.clientName;
+      const petName = row.petName;
+      const serviceName = row.serviceName;
+      const groomerName = row.staffName ?? null;
+      const startTime = appt.startTime;
+
+      // EMAIL reminder
+      if (row.clientEmail && !row.clientEmailOptOut) {
         const sent = await sendEmail(
           buildReminderEmail(
-            client.email,
+            row.clientEmail,
-            {
+            { clientName, petName, serviceName, groomerName, startTime },
-              clientName: client.name,
-              petName: pet.name,
-              serviceName: service.name,
-              groomerName,
-              startTime: appt.startTime,
-            },
             window.hours,
             confirmationToken
           )
         );
-
         if (sent) {
           await db
             .insert(reminderLogs)
@@ -155,20 +163,21 @@ export async function runReminderCheck(): Promise<void> {
         }
       }
 
-      if (!smsLog && client.smsOptIn && client.phone) {
+      // SMS reminder
+      if (row.clientPhone && row.clientSmsOptIn) {
         const apiUrl = process.env.API_URL ?? "http://localhost:3000";
         const confirmUrl = `${apiUrl}/api/book/confirm/${confirmationToken}`;
         const cancelUrl = `${apiUrl}/api/book/cancel/${confirmationToken}`;
         const when = window.hours >= 24 ? "tomorrow" : `in ${window.hours} hours`;
         const smsBody = [
-          `Hi ${client.name}, just a reminder: ${pet.name}'s grooming appointment is ${when}.`,
+          `Hi ${clientName}, just a reminder: ${petName}'s grooming appointment is ${when}.`,
-          `Service: ${service.name}${groomerName ? ` with ${groomerName}` : ""}`,
+          `Service: ${serviceName}${groomerName ? ` with ${groomerName}` : ""}`,
           `Confirm: ${confirmUrl}`,
           `Cancel: ${cancelUrl}`,
           TCPA_OPT_OUT,
         ].join(". ");
         try {
-          const smsOk = await smsSend(client.phone, smsBody);
+          const smsOk = await smsSend(row.clientPhone, smsBody);
           if (smsOk) {
             await db
               .insert(reminderLogs)

packages/db/migrations/0029_db_indexes_constraints.sql

@@ -1,20 +0,0 @@
--- Migration: 0029_db_indexes_constraints.sql
--- Add missing indexes on appointments, pets, clients tables and NOT NULL constraint on clients.email
-
--- Backfill NULL emails before setting NOT NULL
-UPDATE clients SET email = concat('unknown-', id::text, '@placeholder.local') WHERE email IS NULL;
-
--- Add indexes on appointments table
-CREATE INDEX idx_appointments_client_id ON appointments(client_id);
-CREATE INDEX idx_appointments_staff_id ON appointments(staff_id);
-CREATE INDEX idx_appointments_start_time ON appointments(start_time);
-CREATE INDEX idx_appointments_status ON appointments(status);
-
--- Add index on pets table
-CREATE INDEX idx_pets_client_id ON pets(client_id);
-
--- Add index on clients table
-CREATE INDEX idx_clients_email ON clients(email);
-
--- Set NOT NULL on clients.email (after backfill)
-ALTER TABLE clients ALTER COLUMN email SET NOT NULL;

packages/db/src/schema.ts

@@ -102,55 +102,47 @@ export const verification = pgTable("verification", {
 
 // ─── Tables ───────────────────────────────────────────────────────────────────
 
-export const clients = pgTable(
+export const clients = pgTable("clients", {
-  "clients",
+  id: uuid("id").primaryKey().defaultRandom(),
-  {
+  name: text("name").notNull(),
-    id: uuid("id").primaryKey().defaultRandom(),
+  email: text("email"),
-    name: text("name").notNull(),
+  phone: text("phone"),
-    email: text("email").notNull(),
+  address: text("address"),
-    phone: text("phone"),
+  notes: text("notes"),
-    address: text("address"),
+  emailOptOut: boolean("email_opt_out").notNull().default(false),
-    notes: text("notes"),
+  smsOptIn: boolean("sms_opt_in").notNull().default(false),
-    emailOptOut: boolean("email_opt_out").notNull().default(false),
+  smsConsentDate: timestamp("sms_consent_date"),
-    smsOptIn: boolean("sms_opt_in").notNull().default(false),
+  smsOptOutDate: timestamp("sms_opt_out_date"),
-    smsConsentDate: timestamp("sms_consent_date"),
+  smsConsentText: text("sms_consent_text"),
-    smsOptOutDate: timestamp("sms_opt_out_date"),
+  stripeCustomerId: text("stripe_customer_id"),
-    smsConsentText: text("sms_consent_text"),
+  status: clientStatusEnum("status").notNull().default("active"),
-    stripeCustomerId: text("stripe_customer_id"),
+  disabledAt: timestamp("disabled_at"),
-    status: clientStatusEnum("status").notNull().default("active"),
+  createdAt: timestamp("created_at").notNull().defaultNow(),
-    disabledAt: timestamp("disabled_at"),
+  updatedAt: timestamp("updated_at").notNull().defaultNow(),
-    createdAt: timestamp("created_at").notNull().defaultNow(),
+});
-    updatedAt: timestamp("updated_at").notNull().defaultNow(),
-  },
-  (t) => [index("idx_clients_email").on(t.email)]
-);
 
-export const pets = pgTable(
+export const pets = pgTable("pets", {
-  "pets",
+  id: uuid("id").primaryKey().defaultRandom(),
-  {
+  clientId: uuid("client_id")
-    id: uuid("id").primaryKey().defaultRandom(),
+    .notNull()
-    clientId: uuid("client_id")
+    .references(() => clients.id, { onDelete: "cascade" }),
-      .notNull()
+  name: text("name").notNull(),
-      .references(() => clients.id, { onDelete: "cascade" }),
+  species: text("species").notNull(),
-    name: text("name").notNull(),
+  breed: text("breed"),
-    species: text("species").notNull(),
+  weightKg: numeric("weight_kg", { precision: 5, scale: 2 }),
-    breed: text("breed"),
+  dateOfBirth: timestamp("date_of_birth"),
-    weightKg: numeric("weight_kg", { precision: 5, scale: 2 }),
+  healthAlerts: text("health_alerts"),
-    dateOfBirth: timestamp("date_of_birth"),
+  groomingNotes: text("grooming_notes"),
-    healthAlerts: text("health_alerts"),
+  cutStyle: text("cut_style"),
-    groomingNotes: text("grooming_notes"),
+  shampooPreference: text("shampoo_preference"),
-    cutStyle: text("cut_style"),
+  specialCareNotes: text("special_care_notes"),
-    shampooPreference: text("shampoo_preference"),
+  customFields: jsonb("custom_fields").$type<Record<string, string>>().notNull().default({}),
-    specialCareNotes: text("special_care_notes"),
+  photoKey: text("photo_key"),
-    customFields: jsonb("custom_fields").$type<Record<string, string>>().notNull().default({}),
+  photoUploadedAt: timestamp("photo_uploaded_at"),
-    photoKey: text("photo_key"),
+  image: text("image"),
-    photoUploadedAt: timestamp("photo_uploaded_at"),
+  createdAt: timestamp("created_at").notNull().defaultNow(),
-    image: text("image"),
+  updatedAt: timestamp("updated_at").notNull().defaultNow(),
-    createdAt: timestamp("created_at").notNull().defaultNow(),
+});
-    updatedAt: timestamp("updated_at").notNull().defaultNow(),
-  },
-  (t) => [index("idx_pets_client_id").on(t.clientId)]
-);
 
 export const services = pgTable("services", {
   id: uuid("id").primaryKey().defaultRandom(),

packages/db/src/seed.ts

@@ -462,37 +462,6 @@ async function seedKnownUsers() {
     }
   }
 
-  // ── Staff: UAT Groomer Personas (SEED_UAT_GROOMER_EMAILS + SEED_UAT_GROOMER_NAMES) ──
-  const groomerEmails = process.env.SEED_UAT_GROOMER_EMAILS?.split(",").map((e) => e.trim()).filter(Boolean) ?? [];
-  const groomerNames = process.env.SEED_UAT_GROOMER_NAMES?.split(",").map((n) => n.trim()).filter(Boolean) ?? [];
-  const groomerCount = Math.min(groomerEmails.length, groomerNames.length);
-  for (let i = 0; i < groomerCount; i++) {
-    const email = groomerEmails[i]!;
-    const name = groomerNames[i]!;
-    // Use deterministic IDs in the 00000000-0000-0000-0000-000000000005+ range
-    const staffId = `00000000-0000-0000-0000-${String(5 + i).padStart(12, "0")}`;
-    const [existingGroomer] = await db
-      .select()
-      .from(schema.staff)
-      .where(eq(schema.staff.email, email))
-      .limit(1);
-
-    if (existingGroomer) {
-      console.log(`✓ Staff groomer '${existingGroomer.name}' already exists — skipping`);
-    } else {
-      await db.insert(schema.staff).values({
-        id: staffId,
-        name,
-        email,
-        oidcSub: email,
-        role: "groomer",
-        isSuperUser: false,
-        active: true,
-      });
-      console.log(`✓ Created staff groomer '${name}' (${email})`);
-    }
-  }
-
   // ── Services: idempotent upsert using name as unique key ─────────────────────
   // UNIQUE constraint on services.name (migration 0020) must exist first.
   // Uses b0000001-... IDs to match main seed servicesDef for same-named services.
@@ -660,31 +629,6 @@ async function seed() {
     console.log(`✓ Upserted admin staff '${adminName}' (${adminEmail})`);
   }
 
-  // ── UAT Groomer Personas (SEED_UAT_GROOMER_EMAILS + SEED_UAT_GROOMER_NAMES) ──
-  const groomerEmails = process.env.SEED_UAT_GROOMER_EMAILS?.split(",").map((e) => e.trim()).filter(Boolean) ?? [];
-  const groomerNames = process.env.SEED_UAT_GROOMER_NAMES?.split(",").map((n) => n.trim()).filter(Boolean) ?? [];
-  const groomerCount = Math.min(groomerEmails.length, groomerNames.length);
-  for (let i = 0; i < groomerCount; i++) {
-    const email = groomerEmails[i]!;
-    const name = groomerNames[i]!;
-    const staffId = `00000000-0000-0000-0000-${String(5 + i).padStart(12, "0")}`;
-    await db.insert(schema.staff)
-      .values({
-        id: staffId,
-        name,
-        email,
-        oidcSub: email,
-        role: "groomer",
-        isSuperUser: false,
-        active: true,
-      })
-      .onConflictDoUpdate({
-        target: schema.staff.email,
-        set: { id: staffId, name, role: "groomer", isSuperUser: false, active: true },
-      });
-    console.log(`✓ Upserted groomer '${name}' (${email})`);
-  }
-
   // ── Services ──
   // Upsert services using name as unique key. With deterministic IDs in
   // servicesDef and TRUNCATE clearing downstream tables first, this is